Frequently Asked Questions

Yes. Legal requirements in the areas of work time and work types continually challenge companies. Automatic warnings ensure compliance with the respective laws. Therefore, short-term employees (no more than 70 days per year) or staff under marginal employment (no more than 450 Euros per month) among others, can easily be assigned for as long as is legally allowed.

Yes – from anywhere with an internet connection. With the free app (iOS and Android), your employees can get an overview of the available assignments and apply for them at all times.

A two-step application process helps you take control of the data flow. The online application form can be tailored to your needs and embedded in your website. Additionally, the applicant management for interviews or castings streamlines your employment process.

Of course! You decide which data fields you need from your employees and we help you to configure the fields correctly. We also help you with interfaces and wages (export).

As soon as a new job/assignment becomes available, the employees are informed via the app and automated emails and can apply for them immediately. You can then choose which employees you would like to assign to the job.

Companies and enterprises who employ staff on the basis of hourly wages and who have access to an employee pool. This could be companies who work in personnel services and catering, hotels, promotion agencies, stadiums, health care service providers, cleaning and maintenance firms, building and security companies, airports, ferries or call centres.

The staff scheduling software Staffcloud offers versatility and a wide range of staff planning options, particularly suited to scheduling flexible staff. The software has powerful scheduling and employee management features. It can seamlessly be integrated into existing software systems and comes with comprehensive reporting functionalities to optimise personnel processes.

Employee scheduling is defined as the process with which a company schedules work times and assignments for its employees to ensure that staff members end up where they need to be - at the right time. This process includes setting working hours, shifts and annual leave days, as well as defining further aspects which might impact the workday. Employee scheduling aims to maximise efficiency, optimise labour costs and to ensure that staff members fulfil necessary requirements. Forward-thinking software solutions such as Staffcloud support businesses in improving the effectiveness and precision of the scheduling process.

Employee scheduling includes the assignment of work times, shifts and tasks, and takes annual leave or other staff absences into account. It also needs to comply with legal requirements, budgets and resource planning. Progressive employee scheduling software tools such as Staffcloud support businesses in optimising processes and ensuring that this information is managed efficiently.

To achieve the perfect employee schedule, begin by defining working requirements and work times. Then, employee qualifications and availabilities need to be taken into account, so that staff members can be assigned to their tasks and projects without issue. Compliance with legal frameworks and budgetary restraints needs to be ensured. An employee scheduling software can help you automate and optimise this process, while simultaneously saving costs.

Staffing agency software is used to optimise processes in businesses who specialise in the provision of personnel. It helps manage recruitment data and simplifies the assignment of qualified workers to open positions. The software also helps keep track of clients and offers efficient staff scheduling when providing them with personnel. It ensures compliance with legal frameworks and comes with reporting functionalities which help analyse and optimise operational processes.

Flexible staff planning allows for ad-hoc changes to shifts and tasks when new circumstances arise. It can be helpful to have fallback plans and on-call staff members to minimise the impact of last-minute absences. Documenting changes and learning from past experiences can also support long-term improvements when dealing with unforeseen events.

To optimise work schedules and ensure an even workload distribution, you should analyse labour requirements, put a fair shift rotation process in place and plan for rest periods. Flexible work times and the use of technology, i.e. staff planning software such as Staffcloud, can help distribute work efficiently and evenly. Frequently asking staff members for feedback and regularly checking schedules is key to making sure that workload distribution is fair, and to improving employee satisfaction.

Effectively communicating with staff members about their work schedule requires clear and timely messages, ideally sent digitally via a mobile app, such as Staffcloud's work schedule app. Setting custom notifications and allowing for feedback options adds clarity and improves satisfaction. Training sessions and regular updates support the seamless use of communication channels and foster an open communication culture.

When dealing with unforeseen events which impact work schedules, fast communication with team members is key to announce last minute changes as soon as possible. While flexible staff planning tools are designed to allow for ad-hoc changes to shifts and tasks when new circumstances arise, it can be helpful to have fallback plans and on-call staff members to minimise the impact of last-minute absences.