Staff Planning for small and big projects

Staffcloud simplifies how you connect with your flexible staff pool.

The right people for the right jobs

Easy matching of qualified employees with your available jobs. Carry out your planning with just a few clicks and avoid conflicts.

Fast and scalable planning

Master the art of planning an assignment for 10 or 100 employees! If you need to do it quickly, use help and plan it automatically.

Fixed and flexible employees, unite!

Permanent employees are often scheduled in a calendar. Easily switch from the project view to the calendar view and plan your permanent employees there. This makes planning mixed teams child's play.

Staffcloud is used in these industries

Catering

Intuitive software for managing catering staff

You run a restaurant, or provide food and drink at private events and parties.

Catering

Staff Providers

Staffing agency software for that perfect match

You help businesses fill staffing gaps and find the right people for every job.

Staff Providers

Festivals and trade fairs

Modern deployment planning for event service providers

You provide staff such as stage crew and technicians to festivals and trade fairs.

Festivals and Trade Fairs

Event Locations

Smart staff planning solution for your event

Your staff ensures a good time at your arena, conference centre or music venue.

Event Locations

Promotion

State-of-the-art staff planning and reporting for promotion agencies

You work with sales professionals such as trade show and promotional staff.

Promotion

Healthcare

Intelligent shift planning for healthcare providers

You are a hospital or care facility who manages float pools and nursing banks.

Healthcare

Which scheduling issue can we help you with?

Request a free consultation

Maximum flexibility resource planning

Request the right employees for your jobs

With personalised filters, you can search for suitable employees. Search within a radius, by department, etc.
Only available employees with the desired qualifications are selected. This prevents a random scattering of requests.
Simply put the project (jobs) online and invite selected employees.

Match qualified and available employees with their jobs

Thanks to an intelligent matching mechanism, Staffcloud shows you at a glance which employee fits which function or shift.
Planning conflicts are displayed, and you are automatically warned if you are about to double book.
Different working models (e.g. for staff members with a work time limit) are automatically taken into account.

Fill open positions quickly and plan resources where they are needed

Too little in one place and too much in another. Do you know this? Allocate your personnel optimally. See and fill gaps quickly. Across across different projects.

Duplicate your work plans

Nothing is more tedious than constantly recreating recurring projects or work schedules by hand.

Whether it's the weekly roster for a department with 10 people or the work schedule for a football stadium with 500 people. Simply duplicate. Two clicks are all it takes.

Communicate with your employees from scheduling, on various channels

Last-minute changes to projects are not uncommon. Use the scheduling interface to communicate them to your employees through various channels such as email, SMS or as a notification.

This is what your employees' duty rosters look like in the app.

Instantly notified about new jobs. Apply for selected shifts without hassle. Self-admin and time tracking!

This is what your employees' duty rosters look like in the app.

You run a restaurant, or provide food and drink at private events and parties.

Which scheduling issue can we help you with?

Request a free consultation

FAQ

The times for an assignment changed. How are our employees kept up to date?

As soon as you change the assignment times within the staff planning module, all employees subject to the change are informed automatically via email and push notification.

An employee is scheduled to take part in an assignment next Wednesday. However, they have signed up for another project that is also taking place on Wednesday, because they want to work there too. What do I do now?

Staffcloud will warn you that the employee is already assigned elsewhere. You can then decide which project you would like the employee to be working on. The system also lets you assign them to more than one project, but it will show you a warning.

An employee is going on holiday for 3 weeks and also is at university every Wednesday. How can the system help me avoid unnecessarily sending them job invitaions for those times?

By default, Staffcloud provides you with the so-called availability calendar. If an employee is unavailable for a certain period of time, they can register their absence in the availability calendar and are then not notified of available jobs during that period. You can also add the employee's absence yourself.

Our employees would like to register their availability. How does this work?

Staffcloud works according to a different principle. The system assumes the availability of the employee by default. When you notify the employee of a job and they are available, they will apply for the job. You can then assign them. With this method, laborious excel sheets which need to be kept up to date with ever-changing availability data become unnecessary. Staffcloud functions as a sort of internal market place for jobs. This fast-tracks your staff planning, since you can close all applications for a job as soon as enough personnel are assigned to it.

If someone is too late to apply for a job, they will try to apply in a more timely manner next time.

How are employees informed about new assignments?

As soon as a new job/assignment becomes available, the employees are informed via the app and automated emails and can apply for them immediately. You can then choose which employees you would like to assign to the job.

What's the difference between a conventional staff planner and Staffcloud?

Traditionally, shift planners are used for permanent employees. The head of the division (planner) assigns employees to different shifts and then informs the employees of their assignment. In this setting, the planner can be sure that their employees will be available.

Clients who use Staffcloud deal with a completely different situation. Their planners usually have no information regarding whether an employee is available or not and whether or not they are even qualified for the assignment. This utterly different situation requires a different form of planning. In Staffcloud, employees are picked from a pool and asked to apply for jobs. Whoever is available and wants to apply for a job can do so and can then be assigned by the planner.

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