All functionalities Staffcloud has to offer

Manage up to 5 photos for each employee at no further cost.

The logbook shows every action or interaction between you or your employees recorded in Staffcloud.

Analyse any data points from assignments, wages and activities

Manage and monitor individual wage profiles and respective working models (such as part-time, temp work, etc.) for each employee.

When former employees ask you to delete their data, Staffcoud ensures they cannot be restored.

Address, date of birth, social security/national insurance number, qualifications - they can all be seen and edited in one sleek, whether by HR staff or the employees themselves.

Manage your staff members' documents (such as CVs, certificates, work permits, etc.) in one central place.

See each staff member's assignments, annual leave and availability in their calendar, and add their absence if necessary.

When does a contractor's next assignment take place? Where did they work last? You can see the answers to these questions in their Assignment History.

Create your own selection fields, check boxes, text fields, validated fields and date format fields. We show you how to build custom personnel files.

So your employees can grow, their performance can be monitored via our rating module. A chart will show you each employee's development.

Get an automatic reminder when a document (eg a visa) is about to expire.

Assign several employees to one or more functions at the same time for several days or weeks in advance.

Your employees requirements and questions are shown for respective assignments.

Whether there are time conflicts, missing qualifications or permits, or the staff member is not the right age for the assignment - you get an automatic warning

Choose employees from the staff planning view, then get in touch via email, SMS or internal messaging.

See and plan assignments by teams and departments

Simply copy existing staff schedules. This can comprise staff planning for a week, a month or an individual project.

Which amendments were made to your project and by whom? The log can help you understand what has changed.

See assignments by weeks or months

See assignments grouped by projects, events or functions

An employee is already involved in another project during your planning period. An automated warning informs you of this conflict.

Use your staff members where they are really needed and swap them from one project/assignment to another.

Staff members can be automatically assigned to functions, either provisionally or fully.

Whose qualifications are most suitable for which role and when are employees available? Staffcloud shows you directly in Staff Planning.

Staff members are employed according to different working models (e.g part-time, temp staff). This functionality warns admins when individual working hour allowances reach their limit.

See the notes for individual employees or the entire project.

Changes to assignment information (such as time and place), re-assignments, rejections or project cancellations lead to automatic notifications for employees.

Define working times on several levels: event, function or staff member

Employees can change or add to any data released for editing by the admin.

Our employee app allows for several different time tracking models. You can find out which one is most suitable for your business by visiting 'Time Tracking'.

Employees can see past and future assignments at a glance.

It takes just one click and an assignment is added to the smartphone calendar. This also allows staff members to set up reminders for upcoming assignments.

Notification of availabilities for shifts

Employees can see what they have been assigned to and when, download project-related data (PDF, Word) and see who their teammates are.

Via our internal messaging system, employees can get in touch with you anytime.

Staff members can download payslips uploaded by your organisation.

Staff members can add their absences (holidays, university times, sickness, etc.) themselves.

Staff members can upload their own documents in the app.

Assignment locations are directly linked with Google Maps. Employees unfamiliar with the fastest route to their destination can find it with just one click.

Employees can attach photos of expense receipts or enter their data in a field to transmit them to you.

When a candidate only fills in part of the recruitment form, they get an automatic reminder to add any missing data.

Candidates can upload CVs, certificates, permits, etc.

See all candidates and their status. Filter by role, region or by individual data fields defined by you.

Raise your application rate by adding a second step to your first recruitment stage. In the first step, ask only for data required for the interview stage and simplify things for your applicants.

Embed the recruitment form on your website via iframes, or simply add a link to it.

Conclude your recruitment process by sending out a digital work contract. Use contract templates and per-fill available data.

Once candidates have been declined, their data is deleted in compliance with GDPR.

Align your recruitment form with your recruiting process. Guide candidates through your chosen process.

Use your own font and desired background images

Which details should your future staff transfer, and when? You decide. Build your own individual recruiting process.

What is the status of your staff members' current work times? Who has checked in within a given time frame and who has failed to do so? You can monitor all this and more live as it happens.

Staff members may not check in before a certain time.

Save your client contacts, and maybe even those who your employees can get in touch with.

Use Staffcloud to directly inform clients about the current status of their projects.

Display all types of allowances, such as weekend pay, nighttime pay or holiday rates.

Salaries can change depending on seniority and age, or once employees finish their apprenticeships.

Display extras such as bonuses, gratuities, etc.

Map various types of expenses and let employees send their receipts via the app.

Define your assignment times, dates, location(s) and how many staff members you require for various roles and shifts.

Inform staff on important job details, with the option to upload documents.

Define your own custom time tracking process.

Align your processes with the software.

Ensure that only those who need certain data can access it.

Configure reporting and exports to your exact specs. This can comprise payroll exports, team lists, or a list of assignment costs, for example. the possibilities are endless.

Export any data from your current view (eg staff planning, data management, time tracking) with just one click - using your own template, of course.

In our knowledge base, you can read up on frequently asked questions at any time, and then implement your findings.

Send your questions via our ticketing system and autonomously manage your tickets.

Ask our support team questions directly via Staffcloud and receive your answers by email.

Call, send SMS or WhatsApp messages directly from the Team Leader app.

Know who has checked in, who is on a break or missing.

Check staff members in via the check-in button

Staff members scan the QR Code displayed in the Team Leader app to check in.

See which team members are allocated to a project, sorted by department.

Connect to providers such as Yousign to use qualified electronic signatures.

 Incorporate your logo, footers etc. into contracts

Add contract templates and manage them

Define your contract types, such as work agreements, assignment contracts or master agreements

Specify a time frame for contract validity

Summarise payruns by time period or project

Infographic analysis of personnel costs